Market Day Manager Checklist
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A night-before to close-out checklist for the farmers market manager so nothing on market day depends on memory or a rained-on clipboard.

[ ] Make the weather call by your published deadline and send it on the official vendor channel.
[ ] Send the weekly vendor message with the updated stall map, the setup window, and any reminders.
[ ] Print or load the current stall map and a vendor roster showing each expected vendor's fee status.
[ ] Review the waitlist and note which standby vendors are reachable early on market morning.
[ ] Pack the manager kit: map, roster, chalk or tape, zip ties, first aid, cash box, receipt book, phone charger.
[ ] Arrive before the setup window opens and walk the site for hazards, standing water, and blocked lanes.
[ ] Mark stall corners and every lane that must stay clear for emergency vehicle access.
[ ] Check in each vendor with a timestamp as they arrive, and note anyone who arrives late.
[ ] Confirm each vendor is in the stall shown on the map before their tent goes up.
[ ] Confirm any new or day vendor has the documents your rulebook requires before they set up.
[ ] At the setup cutoff, mark no-shows and release those stalls to standby vendors.
[ ] Collect any daily fees due and record each payment right away with the method and a reference.
[ ] Walk the whole market on a regular loop so you are visible and can catch problems early.
[ ] Log incidents, complaints, and rule reminders in the moment, with the time and the vendors involved.
[ ] Note vendors who sell out early or break down before closing time.
[ ] Collect one gross sales figure from each vendor before they leave, the same way every week.
[ ] Update each present vendor's fee status: prepaid, paid today, or owed.
[ ] Count cash with a second person and record the total before leaving the site.
[ ] Photograph the final layout so placement questions can be settled later.
[ ] Walk the site after breakdown for trash, damage, and anything left behind.
[ ] Write down site issues to fix before next week and any follow-ups you owe vendors.
[ ] Enter check-ins, fees, sales figures, and notes into your ledger the same day, without retyping.